Effective date of this calendar, unless otherwise indicated, is Sept. 1, 2001 to Aug. 31, 2002.
To register, a student must have submitted an Application for Admission and have been accepted for admission to Kwantlen. Upon acceptance, each student will be provided with information regarding the registration process for the program in which she or he wishes to enrol.
Telephone/Web Registration
Registration for open registration and for most selective-entry programs is by telephone or the web. Instructions for telephone or web registration are included in the Registration Guide & Timetable for each semester. For programs that are not listed in the timetable, telephone and web registration instructions are provided following acceptance into the program.
The Registration Guide and Timetable will usually be available as follows:
Currently registered students will be sent a notification card and may pick up a timetable at any campus Admissions Office. Timetables will be mailed to new and re-admitted students.
Important note regarding records security: To avoid having unauthorized persons tampering with their registration records or gaining access to their grades and other academic records, students are expected to keep their student number and Personal Identification Number (PIN) private. This will ensure the security of their student records. Any student who is concerned that others may know her or his assigned PIN is strongly advised to change to a personalized PIN by completing a Request to Change Personal Identification Number form and submitting it to Admissions. Students may also change their PIN using Kwantlen's on-line web services.
Selective-Entry Programs
Acceptance into a selective-entry program guarantees the student a space in each of the courses required for the program. Registration information will be provided upon acceptance into the program.
Open Registration Programs
Open registration programs are those in which students may register for one or more courses in accordance with an established registration priority system. Most semester-based programs are open registration programs.
Note: Not all courses in open registration programs are offered in every semester. Registration of students into courses is subject to space being available at the student's registration appointment time. Kwantlen is committed to accepting all qualified applicants who apply on or before the application cut-off date. Because we cannot predict the course needs of each applicant, the number of courses desired by qualified applicants can exceed the number of spaces available in courses. Therefore, acceptance to Kwantlen University College is not a guarantee of registration in any or all of the courses or course sections an applicant may desire. It is important that students be flexible in their course choices, be open to attending classes on more than one campus, and be persistent in their attempts to register.
Information on the registration process will be provided to each student in advance of the semester in which she or he intends to enrol. A Registration Deposit (currently $120.00) is required to gain access to the Registration System. Students must also ensure that they have satisfied any course prerequisites before they register. A student who attends throughout a Fall or Spring semester will automatically receive registration information for the following Spring or Fall semester. However, a student who is not in attendance for a semester (excluding Summer) or who withdraws from all courses, must apply for re-admission in order to receive registration information.
Registration Priority
Registration priority for new and continuing students will be allocated as follows:
Priority 1. Continuing students with an institutional Cumulative Grade Point Average (CGPA) of 2.00 or greater, ranked in descending order by total institutional semester credits earned. In the case of a tie with respect to total semester credit hours earned, students will be ranked in descending order by CGPA. In the event that a tie still exists, students will be ranked by qualification date, earliest to latest.Priority 2. New students who have met the application cut-off date. These will be assigned registration priority based on the date the student qualified for admission to an open registration program (earliest to latest). In the event of a tie, students will be ranked by application date (earliest to latest).Priority 3. Continuing students with an institutional Cumulative Grade Point average (CPGA) of less than 2.00 ranked in descending order by total institutional semester credits earned. In the case of a tie with respect to total semester credit hours earned, students will be ranked in descending order by CGPA. In the event that a tie still exists, students will be ranked by qualification date, earliest to latest.When the application cut-off date is extended, applicants for admission or re-admission who apply after the application cut-off date register after all other students, in order by date of application.
Ranking for continuing students will be determined immediately following the application cut-off date for the next semester. Ranking will take into account grades and semester credit hours from previous semesters but not those from the current semester.
A new student who does not enrol in classes for the semester originally applied for must re-apply and will be assigned a new application date. Similarly, a student who withdraws completely or is dropped from all courses in his or her first term at Kwantlen must re-apply and will be assigned a registration priority as if she or he was a new applicant.
A continuing student who has not been enrolled for a period of one semester or more (excluding Summer) or who withdraws completely or is dropped from all courses in a semester is required to apply for re-admission. To retain registration priority as a continuing student, a student must register in one of the next three semesters (excluding Summer). If the period of non-enrolment is three semesters or more (excluding Summer), the student will be assigned a new application date that will be the same as the date the application for re-admission is received by the Admissions Office. The student will be scheduled for registration as if she or he was a new applicant.
Course Load
A normal course load for a full-time student in most open registration programs is five (5) courses, although some programs may require more than this number. If a student is not enrolled in such a program and wishes to enrol in more than five (5) courses in one semester, she or he must obtain permission from the Registrar, Assistant Registrar or designate. Normally, a B average will be required before permission will be granted to carry an extra course. A course overload will not normally be considered for a student in his or her first semester at Kwantlen.
Semester Credit Hours
Many University College courses have semester credit hours assigned to them. The semester credit hour is a standard unit that represents a minimum of one (1) hour of instruction per week for a semester. Most college-level courses carry three (3) semester credit hours, although they may require more than three hours of classroom instruction per week.
Full-time Status
A student who is enrolled in twelve (12) or more semester credit hours is considered to be full-time.
Part-time Status
A student who is enrolled in fewer than twelve (12) semester credit hours is considered to be part-time.
Note: A minimum course load of 9 semester credit hours, numbered 1000 or higher is required to qualify for a student loan.
Repeating a Course
A student may register for the same course a maximum of two times. To register in this context means to be enrolled as either a credit or an audit student. A student who withdraws will be considered to have registered if the withdrawal occurs during the period when a grade of W is assigned. This policy applies to all registrations, whether the course was successfully completed or not. The student retains the right to apply for special consideration or exemption from this policy by submitting a request for special approval to Admissions. Students who register for a course a third (or higher) time without prior approval may be dropped from the course without notification.
In the case of a repeated course, the grade used in computing Grade Point Average (GPA) will be the highest grade received. The grades for all attempts will remain on the student's academic record and will appear on the transcript.
Late Registration
Late registration is scheduled for the first week of classes in a semester. During this period students may:
- add one or more courses on a space-available basis
- drop courses
- change courses or sections
- apply to audit courses
Registration will not be permitted after the end of the first teaching week (fifth or sixth day of classes) of a semester. Courses may not be added after the late registration period.
Specific deadlines for adding courses and for dropping courses without penalty are listed in each semester's Registration Guide & Timetable.
Auditing a Course
A student who wishes to take a course but does not wish to do so for credit may request to audit the course. An auditor is expected to attend class but does not participate in the evaluation process. To audit a course, a student must obtain the approval of the Registrar, Assistant Registrar or an Educational Dean and be currently eligible to enrol. Audits will only be considered during the late registration period. Priority is given to credit students so the student is not permitted to register for a course and then change to audit status. The tuition fee for auditing a course is the same as that for a student taking the course for credit.
Guided Study
Guided study refers to the offering of a course using a mode of instruction other than classroom instruction or distributed learning. In general, this will primarily involve self-study by the student with periodic guidance from an instructor. Guided study is not to be construed as instruction by correspondence or distance education.
Only courses listed in the Kwantlen University College calendar may be offered by guided study and the goals and objectives of the course must be adhered to. A course will not be offered by guided study if it is currently being offered by classroom instruction on the student's home campus. Courses that involve work experience or substantial laboratory work will not be offered by guided study. Similarly, courses that depend heavily on student-instructor interaction will not be offered by guided study.
To be eligible to enrol in a course offered by guided study, a student must normally meet the following criteria:
- have successfully completed or transferred a minimum of four (4) courses totalling a minimum of twelve (12) semester credit hours at/to Kwantlen University College
- have achieved a minimum Cumulative Grade Point Average (CGPA) of 3.00
- be currently enrolled in at least one (1) course at Kwantlen
Enrolment in a course taught by guided study must not result in the student exceeding the normal academic workload for her or his program.
The tuition and other fees for a course taught by guided study are the same as those charged for a course taught by classroom instruction. Because of the particular fee arrangements for the instructor's services, no refund will be issued after the course has begun.
Credit for Student Projects
Students may obtain College credit for completion of a project of their own choosing, subject to the approval of the appropriate Curriculum Committee. Interested students should contact a faculty member in the project area to receive advice and assistance in the preparation of a submission to the Curriculum Committee. Credit for such projects is determined on an individual basis.
Fixed-Term Programs
Most Vocational and Community and Health Studies programs have a limited number of seats, and begin and end on dates which are different from the regular semester dates. Qualified applicants will be wait-listed by date of qualification and seats in each program intake will be offered to applicants on the wait-list in order by qualification date. Registration information is provided to each student who is offered a seat. Acceptance of the offer reserves a seat in the program for the student. Notification of the date by which fees must be paid in order to hold the seat will be provided to each student at the time the offer is made.
Continuous-Intake Programs
Some College trades and vocational programs enrol students as seats become available, usually at the beginning or the middle of a month. Upon acceptance, qualified applicants for a continuous-intake program are placed on a wait-list in order of date of qualification. Each applicant is informed of the approximate date on which she or he will enter the program. This date may be adjusted forward or backward due to completions, extensions and/or no-shows.
When a space becomes available, the applicant at the top of the applicant list is called and informed of the date she or he can begin the program. The applicant may refuse the offer of a seat once without penalty. A second refusal will result in the applicant being dropped from the applicant list.
A student in a continuous-intake program who wishes to change her or his enrolment status must complete the appropriate section on a Program Status Change Form, obtain an instructor signature and submit the form to the campus Admissions Office. Changes in enrolment status may only be made at the beginning and middle of a month.
Kwantlen University College
http://www.kwantlen.bc.ca
604-599-2100
Contact the Admissions Department