> Kwantlen Polytechnic University > Calendar 2010-11 > General Info > Registration

Registration

How to Register

To register students must have submitted an Application for Admission by the published deadline and have been accepted for admission to Kwantlen. Upon acceptance, each student will be provided with information regarding the registration process.

The instructions below are for students in open admission and selective entry, semester-based programs. Please read the entire Registration section to fully understand all requirements for your program.

Step 01 Eligibility

Students will remain eligible to register for up to 3 consecutive semesters after applying to and/or attending for a semester. Apply for financial assistance if required.

Step 02 Registration Time

Check your registration time online. Check for holds (pay library fines and return overdue keycards and materials). Apply for transfer of credit if applicable.

Step 03 Registration Access

Pay your Registration Deposit – the $250 deposit may be automatically transferred for up to 2 consecutive semesters following initial payment if a student does not have registration activity for any courses.

Step 04 Register Online

Obtain approval to repeat courses for a third time. Register online at www.kwantlen.ca/webreg on your date/time assigned.

Open Admission and Selective Entry Programs

Registration for open admission and for most selective entry programs is online. Instructions are included in the online Registration Guide and Timetable for each semester. The Registration Guide and Timetable can be found online at: www.kwantlen.ca/admission/ttpage.htm. For programs that are not listed in the timetable, registration instructions are provided following acceptance into the program.

Open registration programs are those in which students may register for one or more courses in accordance with an established registration priority system. Most semester-based programs are open registration programs.

Acceptance into a selective entry program may guarantee the student a space in each of the courses required for the program. Registration information will be provided upon acceptance into the program.

The Registration Guide and Timetable will usually be available as follows:

Fall Semester: Late May
Spring Semester: Late October
Summer Semester: Late February

Continuing students, re-admitted students and new applicants will be sent a notification card alerting them that registration will commence.

To avoid having unauthorized persons tamper with a student’s registration record or gaining access to their grades and other academic records, students are expected to keep their student number and Personal Identification Number (PIN) private. This will ensure the security of their student records. Any student who is concerned that others may know their assigned PIN is strongly advised to change their personalized PIN by using Kwantlen’s Online Self Service system.

Not all courses in open registration programs are offered in every semester.

Registration of students into courses is subject to space being available at the student’s registration appointment time. Kwantlen is committed to accepting all qualified applicants who apply on or before the application cut-off date.

Because we cannot predict the course needs of each applicant, the number of courses desired by qualified applicants can exceed the number of spaces available in courses. Therefore, acceptance at Kwantlen is not a guarantee of registration in any or all of the courses or course sections an applicant may desire. It is important that students be flexible in their course choices, be open to attending classes on more than one campus, and be persistent in their attempts to register.

Registration Deposit

A Registration Deposit is required to gain access to register for classes within the Online Self Service System. International students must pay an initial commitment fee of $1000.00 prior to registration for the first time.  Continuing International Students are required to pay the $250.00 Registration Deposit prior to registration in their second and subsequent terms. Students must also ensure that they have satisfied any course prerequisites before they register.

A student who attends one of the three (3) previous semesters will automatically receive registration information for the upcoming semester. However, a student who is not in attendance, who withdraws or is dropped from all courses within the last two semesters, must apply for re-admission by the application deadline in order to receive registration information

Registration Priority

See policy C.30 that can be viewed at the Library or online at www.kwantlen.ca/policies for further details.

Registration priority for new and continuing students will be allocated as follows:

Priority 1.

Continuing students with an institutional Cumulative Grade Point Average (CGPA) of 2.00 or greater, ranked in descending order by total institutional semester credits earned. In the case of a tie with respect to total semester credit hours earned, students will be ranked in descending order by CGPA. In the event that a tie still exists, students will be ranked by application date, earliest to latest.

Priority 2.

New students who have met the application cut-off date. These will be assigned registration priority based on the date the student applied for admission to an open registration program (earliest to latest).

Priority 3.

Continuing students with an institutional Cumulative Grade Point average (CPGA) of less than 2.00 ranked in descending order by total institutional semester credits earned. In the case of a tie with respect to total semester credit hours earned, students will be ranked in descending order by CGPA. In the event that a tie still exists, students will be ranked by application date, earliest to latest.

If the application cut-off date is extended, applicants for admission or re-admission who apply after the application cut-off date register after all other students, in order by date of application.

Ranking for continuing students will be determined immediately following the application cut-off date for the next semester. Ranking will take into account grades and semester credit hours from previous semesters at Kwantlen but not those from the current semester. Students remain eligible to register for up to two (2) consecutive semesters after applying and three (3) consecutive semesters after registering for a semester.

Late Registration

Late registration is scheduled to begin after the first fee payment deadline in a semester. During this period students may:

Online registration will not be permitted after the end of the first teaching week (fifth or sixth day of classes) of a semester. Courses may not be added online after the late registration period.

Specific deadlines for adding courses and for dropping courses without penalty are listed in each semester’s online Registration Guide and Timetable.

Course Load

A full course load in most programs is five (5) courses, although some selective entry programs may require more than this. If a student is not enrolled in such a program and wishes to enrol in more than five (5) courses in one semester, she or he must obtain permission from the Registrar, Director, Registrar Services or designate. Normally, a B average will be required before permission will be granted to carry an extra course. A course overload will not normally be considered for a student in his or her first semester at Kwantlen.

Semester Credit Hours

All undergraduate level courses have semester credit hours assigned to them. The semester credit hour is a standard unit that represents a minimum of one (1) hour of instruction per week for a semester. Most undergraduate level courses carry three (3) semester credit hours, although they may require more than three hours of classroom instruction per week.

Full-time Status

A student who is enrolled in nine (9) or more semester credit hours is considered to be full-time. An International student who is enrolled in nine (9) or more semester credit hours is considered to be full-time.

Part-time Status

A student who is enrolled in fewer than nine (9) semester credit hours is considered to be part-time. An International student who is enrolled in fewer than nine (9) semester credit hours is considered to be part-time.

Note

A minimum course load of 9 semester credit hours, in a program that has a maximum course load of 15 credit hours, at the post-secondary level, is required to qualify for a student loan.

Repeating a Course

Normally a student may register for either credit or audit status for the same course a maximum of two times (some exceptions apply). A student who withdraws will be considered to have registered if the withdrawal occurs during the period when a grade of W is assigned. This policy applies to all registrations, whether the course was successfully completed or not. The student retains the right to apply for special consideration or exemption from the policy by submitting a request for special approval to Enrolment and Registrar Services. Students who attempt to register for a course a third (or higher) time without prior approval, will be blocked by the online registration system.

In the case of a repeated course, the grade used in computing Grade Point Average (GPA) will be the highest grade received. The grades for all attempts will remain on the student’s permanent academic record and will appear on their transcript.

Auditing a Course

A student who wishes to take a course but does not wish to do so for credit may request to audit the course. An auditor is expected to attend class but does not participate in the evaluation process. To audit a course, a student must obtain the approval of the Registrar, Director, Registrar Services or an Educational Dean and be currently eligible to enrol. Priority is given to credit students so students are not permitted to register for a course and then change to audit status. The tuition fee for auditing a course is the same as that for a student taking the course for credit. Students will be permitted to request audit status in 1000 and 2000 level courses when late registration begins. Students will be permitted to request audit status in 3000 and 4000 level courses during the first week of classes.

Guided Study

See policy C.16 that can be viewed at the Library or online at www.kwantlen.ca/policies for further details.

Guided study refers to the offering of a course using a mode of instruction other than classroom instruction or distributed learning. In general, this will primarily involve self-study by the student with periodic guidance from an instructor. Guided study is not to be construed as instruction by correspondence or distance education.

Only courses listed in the Kwantlen calendar may be offered by guided study and the goals and objectives of the course must be adhered to. A course will not be offered by guided study if it is currently being offered by classroom instruction on the student’s home campus. Courses that involve work experience or substantial laboratory work will not be offered by guided study. Similarly, courses that depend heavily on student-instructor interaction will not be offered by guided study.

To be eligible to enrol in a course offered by guided study, a student must normally meet the following criteria:

Enrolment in a course taught by guided study must not result in the student exceeding the normal academic workload for her or his program.

The tuition and other fees for a course taught by guided study are the same as those charged for a course taught by classroom instruction. Because of the particular fee arrangements for the instructor’s services, no refund will be issued after the course has begun.

Admission to Class

An instructor will admit to class only officially registered credit or audit students. Visitors will be admitted at the discretion of the instructor. Such visits will normally be permitted for only one or two classes in a semester.

Course Outlines

Kwantlen has official course outlines for every credit course taught. These outlines have first been approved by a Kwantlen Curriculum Committee and then by the Kwantlen Senate. They are available for inspection at all Counselling and Educational Advising offices.

Course Presentations

Each instructor will provide every student in her or his class(es) with a written course presentation, outlining the required and optional texts and materials, the evaluation scheme used, the instructor’s policy on late assignments, the tentative schedule of topics, office hours and office room number and Kwantlen’s policy on plagiarism and cheating.

Withdrawing From a Course

Students may withdraw from open registration and most selective entry courses until the end of the eighth week of a semester. To officially withdraw from a course, a student must do so by the published deadline. The deadline for withdrawing is published in each semester’s online Registration Guide and Timetable.

Non-attendance by itself does not constitute withdrawal from a course. A student is considered fully registered until she or he has either withdrawn using the online registration system or submitted a Course Status Change form (if registration in the program is not done online). A student who stops attending class but does not withdraw by the deadline will be assigned a grade of “F” for the course.

Before withdrawing from a course, recipients of student loans should confirm whether their status will be affected by the withdrawal. To be eligible for a student loan, a student must be enrolled in at least sixty (60) percent of a full course load for her or his program.

If a student withdraws during the first week (five (5) or six (6) teaching days of classes) of the semester, the course(s) will not appear on the student’s official transcript.

If a student withdraws during the second to eighth week of classes in a semester, the course(s) will appear on the student’s official transcript with a grade of “W”. Withdrawals will not be permitted after the end of the eighth week of classes.

A student who withdraws from all courses in a semester may need to apply for re-admission by the application deadline in order to register again at the University. Students will remain eligible for up to 2 additional consecutive semesters after applying and/or registering in an open access program.

Fixed Term Programs

A student who is registered in a fixed term program and who wishes to withdraw must complete the appropriate section on a Program Status Change form, obtain signatures from the instructor, and submit the form to Enrolment and Registrar Services. Students may withdraw from courses only until the mid-point of each course.

Continuous Intake Programs

A student who is registered in a continuous-intake program who wishes to withdraw must complete the appropriate section on a Program Status Change Form, obtain signatures from the Library and the instructor, and submit the form to the campus Admissions Office.

Wait List

Fixed Term Programs

Most Vocational and some Community and Health Studies programs have a limited number of seats, and begin and end on dates that are different from the regular semester dates. Qualified applicants may be wait-listed by date of qualification and seats in each program intake will be offered to applicants on the wait-list in order by qualification date.

Registration information is provided to each student who is offered a seat. Acceptance of the offer reserves a seat in the program for the student. Notification of the date by which fees must be paid in order to hold the seat will be provided to each student at the time the offer is made.

Continuous Programs

When a space becomes available in a continuous-intake program, the applicant at the top of the wait-list is contacted and informed of the date she or he can begin the program. The applicant may refuse the offer of a seat once without penalty. A second refusal will result in the applicant being dropped from the applicant list.

For more information contact:

Student Enrolment Services
Campus Open Hours Location

Cloverdale

9:00 AM - 6:00 PM Mon   
9:30 AM - 4:30 PM Tue - Thurs
9:30 AM - 1:00PM Fri

604.599.2000 Room 1110

Langley

9:00 AM - 4:00 PM Mon - Wed
9:00 AM - 6:00 PM Thurs
1:00 PM - 4:00PM Fri

604.599.2000 Room 1305

Richmond

9:00 AM - 4:00 PM Mon & Tues
9:00 AM - 6:00 PM Wed & Thur
9:00 AM - 2:00 PM Fri

604.599.2000 Main Floor North Entrance

Surrey

9:00 AM - 6:00 PM Mon & Tues
9:00 AM - 4:00 PM Wed & Thur
9:00 AM - 2:00 PM Fri

 604.599.2000 Surrey Campus, Surrey Main Building

 

Note

Extended Hours: First week of classes (each semester) Langley, Richmond and Surrey campuses are open
Mon to Thur 7:30 AM – 7:00 PM, and Fri 7:30 AM – 4:30 PM

E-mail: admissions@kwantlen.ca
Website: www.kwantlen.ca/admissions
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